Main

Services

Conciliations among customs systems and inventories

The operation of a multinational or large company trends to be more challenging due to all of the quick changes and variables during the operations to conciliate every input and process required.

All companies which import under customs duties deferral programs into Mexico stated under the Mexican Customs Law, must have implemented an inventories control system, known as Annex 24 (related to the index of annexes of the Foreign Trade of Mexican IRS /SAT)

This system must be reconciled with the materials system of the company (MRP/ERP systems), and with the financial system implemented to control identification of fixed assets (machinery and equipment) of the company such as brand, model, serial number, ID, etc.

Additionally, the companies must reconcile above information indicated with the official records of authorities such as:

• Fiscal Credits and Guarantees Control System for Value-Add Tax purposes (Annex 30)
• System of PEDIMENTOS of its customs brokers (Annex 22)
• Records of the Integral Customs Automatized System (SAAI)
• Customs Planning and Administration System known as GLOSA / DATA STAGE by Tax Id (RFC)

MIVO, as your consultants, may support in any of the next levels for your compliance in this sensitive aspect of customs regulations for your operations in Mexico:

Diagnostic.

We will elaborate a diagnostic to evaluate the level of compliance of the different databases related to your operations. This enables you to have an objective indicator of compliance based on the results of conciliation and discrepancies detected in your operation electronic records.

Prevention.

We will provide a service orientation to support the development of directions, manuals and procedures that support your company to prevent or reduce discrepancies in your records.

Administration.

We will offer your company flexible services to take care of the complete management of your Annexes required (24 & 30) or just some modules of the systems that you require such as:

  • Revision of Backflush processes and discharges of the Annex 24.
  • Validation of discharges reports of the Annex 30
  • Submittal and follow up on reports of discharges for Annex 30.
  • Specific analysis of discrepancies.
  • Temporal support to the department of customs/foreign trade.

Reconciliation or Reconstruction Projects

Our primary and most requested service from our customers, Reconciliation and Reconstruction projects are delivered with a verified methodology, which from the beginning, are given with the estimated time of accomplishment and invested resources needed to complete the project.

Our methods are based on the following main phases:

I. Questionnaire

As the starting point, MIVO will perform a check list with the goal of counting the precise data, dates, volumes, and specific needs of your company in order to be able to propose an effective and functional scope of work.

II. Scope of work (SOW)

MIVO shares with its customers the step by step process of the project showing the resources, costs, times, and customer’s involvement that leads to a successful completion of the project.

III. Project Planning

Once the Project is approved by your company, MIVO generates a GANTT chart which is a detailed spreadsheet for weekly action and target items and reported on weekly basis or as needed by the customer.

IV. Project execution

During the project there will be live teleconferencing presentations with the MIVO staff and the customer, explaining the progress, results, and opportunity areas within the project.

V. Project Completion

At the conclusion of the project a final report and executive summary will be delivered to the customer via live video teleconferencing explaining the results and findings.(Spanish /English)

Operations Management

Given the vast processes required to control a manufacturing and/or services operations in Mexico, several companies search to obtain support with expert consultants for the administration and control of its foreign trade area, and to control its customs brokers, carriers and third parties involved on the supply chain.

In MIVO we can provide your company required support through our specialized service for the administration of the foreign trade area in your physical location and/or through virtual connection.

To present the organizational chart your company needs, MIVO will review the operations and volumes to create and cover all customs aspects: operational, legal and compliance processes.

Foreign trade permits before governmental dependencies.

In MIVO we have the experience to obtain programs, permits, certifications and authorizations required in foreign trade and customs department for the achievement of your operations through electronic and/or physical presentation, in accordance with the legal rules of operation.

Before SAT. Importers / Exports List of enrollments, Certifications for Value-Add Tax and Special Tax on Products and Services (IVA/IEPS for its acronym in Spanish), Authorized Economic Operator Program (OEA), Fiscal Deposit, notifications, additions, etc.

Before Ministry of Economy. IMMEX, PROSEC authorizations and ampliations, Rules 8, Sensitive materials approval, Previous permits, etc.

Before other dependencies. Safety certificates, sanitary, agricultural authorizations, etc.

Specialized consulting

Our team of advisors are highly trained and can assist in specific subjects of consulting of foreign trade and customs.

In MIVO we offer flexible plans depending on your needs: it may be assistance by event or by annual Agreements in accordance with the time specified on a Contract signed by both parties.

Due diligence, integral audits, and diagnostics of customs compliance level.

Prevention is always better than correction. There are several times a company needs a diagnostic and/or audit of compliance of all the main aspects.

In MIVO we will provide you with a Scope of Work outlining every faucet of the audit which will allow us to detect opportunity areas and implement corrective measures saving you from possible future fines handed down from the Mexican authorities.

In case of an acquisition such as company name changes, transfers from one company to another and merchandise imports, an integral analysis will be performed to provide data to management for corporate and financing decisions.

Its recommendable to perform this kind of audits at a minimum of one time per year.